Purchasing Agent | Centre Living Homes

Posted 1 month ago

Department:              Purchasing
Reports to:                Purchasing Director
FLSA Status:            Exempt

Description of Work

Position Purpose:  Enter negotiations with suppliers and contractors, establish expectations, pricing and scopes of work, contract formulation, and any supplier management conditions affecting the division

Key Job Responsibilities:    

Vendor Recruitment and Account Management

  • Recruit Suppliers and Contractors; Qualify, Negotiate and Contract
  • Administration of new Vendor Contracts, make sure all information needed is submitted
  • Interview and Qualify Suppliers/ Contractors ensuring we hire the best candidates
  • Negotiate prices with Suppliers/ Contractors; manage Cost Comparison spreadsheets
  • Define and explain all scopes of work required to Contractors
  • Create new Contract Folders, keep file system organized
  • Input Vendor information into Newstar, work with Accounting on Newstar items
  • Audit and keep Vendor Contracts, General Liability, Workers Comp, Pricing, etc
  • Manage Supplier/ Contractor capacity and performance
  • Resolve day to day Supplier/ Contractor conflicts


  • Create Estimates, Budgets and Draw Sheets for all new Starts and new Product
  • Complete Material take-offs using on-screen take-off software and create P.O.’s for Suppliers
  • Bid Plans out, Negotiate scope of work/ pricing and hire awarded Contractors on new Starts
  • Meet with Superintendents on new Starts for additional Lot Cost and Budget items needed
  • Edit and Publish Final Budgets, report Cost to Complete to Director of Purchasing
  • Input Budgets as either New Models or Lot Anchor Estimates into Newstar Accounting System
  • Submit Reallocation Budgets and Change Order requests to Purchasing Director for approval
  • Scan and save Budget Reallocations, and Change Orders in Job folder

Vendor Invoice Coding, Draw Submittal

  • Print, Sort, Code and Approve all Vendor Invoices for payment
  • Work with Superintendents to code for their approval of completed work
  • Print weekly Budgets and Draw Sheets from Newstar and Draw Sheets
  • Input approved Invoices into Draw Sheets, Accounting Payable Spreadsheet
  • Cross reference Invoices and Draw Sheets vs. Stage Move completion
  • Work with Accounting to ensure Invoices are getting paid in timely manner
  • Audit Draw Sheets vs. Newstar and make any corrections on an as needed basis

Supervision of Others:  None

Authority/Budget/Decision Making/Discretion and Independent Judgment Ability: 

This position involves the level of duties as described above, or similar, but is not a position of supervisory or management level. Position requires the ability to exercise the discretion and judgement of vendor bid pricing, setup of budget information, and execution of contract

Physical Requirements:  

Location: Centre Living Homes Office
150 Turtle Creek Blvd #103C
Dallas, TX


Experience:    3-5 Years working in Home Building Purchasing

Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

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